Terms & Conditions
his Agreement is by and between “Photographer” and “Client” which includes the Client’s employees and
representatives. Client agrees that it has the legal authority to enter into this Agreement on behalf of its employer,
company or organization. Photographer’s relationship with Client is that of an independent contractor
“Image(s) means all visual representations furnished to Client by Photographer, whether captured, delivered or stored,
in photographic, magnetic, optical, electronic, digital, analog, or any other, media
01. COPYRIGHT
1.1 The Agency retains the entire copyright on the Photographs, Films and other works at all times, throughout the
world.
1.2 Where reproduction of Works has taken place and settlement has not been made, the Photographer will make
such charges to the publisher of those images as falls within the Copyright Act 1957
1.1 The Agency retains the entire copyright on the Photographs, Films and other works at all times, throughout the
world.
1.2 Where reproduction of Works has taken place and settlement has not been made, the Photographer will make
such charges to the publisher of those images as falls within the Copyright Act 1957
02. DISPLAY
The client(s) hereby allow(s) the photographer to display any photograph covered by this contract and to
generally promote the business in advertising, social media, brochures, magazine articles, websites, sample albums
etc.
03. CREATIVE LICENSE, COVERAGE AND REPRODUCTION
3.1 Photographs taken during the course of the event will be at the discretion of the photographer although every
effort will be made to comply with the client’s requirements,
3.2 Special requests are not binding instruction, although every effort is made to comply with the client’s wishes.
The Photographer(s) will do their best to honour the requested photographs but do not undertake to guarantee any
specific picture nor incorporate any specific background, location or group arrangements due to changes in
weather and the availability and willingness of subjects.
3.3 For a booking involving a ceremony at the church, temple, religious places or at certain venues, the
photographer’s movements are sometimes restricted by the official in chargelvenue/place). The area from which
the photographer is able to cover the ceremony may not be the photographer’s choice and the photographer
cannot accept responsibility for any obstructed view should this be the case.
3.4 Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a
set of photographs
3.5 The photographer is not liable for publishing any video/audio format deliverable on the internet.
3.6 Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is
available, the photographer will not be responsible for photographs that are not produced due to technical failure.
04. PAYMENTS
Client(s) agrees to pay as per the selected by client) payment module (only one) for their assignment signed
between him and photographer.
Payment modules are as below
4.1 Booking amount 20%
Before function 70%
After function 90%
Delivery time 100%
4.2 A non-refundable booking fee or 20% of the package price whichever will be minimum will confirm your
booking, as well as full acceptance of the terms and conditions as published on the photographer’s website.
The booking fee will be deducted from the cost of the client’s chosen package when calculating the final
balance due.
05. EXPENSES
5.1 Where extra expenses or times are incurred by the Photographer as a result of alterations to the original brief by
the Client(s), or otherwise. The Client shall give approval to and be liable to such extra expenses or fees, in addition
to the fees and expenses shown on the Estimate as having been agreed or estimated.
06. ON THE DAY
6.1 The photographer will be the sole professional (still) photographer at the venues specified. The photographer
does however positively encourage family, friends and other guests to take photographs throughout the day.
6.2 The photographer will not take photos during the wedding breakfast and will use this time to take a break. A
meal is not a requirement, however, one would be greatly appreciated.
6.3 The photographer will stay to photograph beyond the first ceremony & stays until approximately 11 pm. Any
photography following this time will be at the discretion of the photographer or if expressly agreed in writing
beforehand.
07. FAILURE TO PERFORM
7.1 If Photographer is unable to supply his photographic services due to illness, mechanical breakdown, accident,
Act of God, or any other cause beyond his control, then Photographer will attempt to procure the services of
another professional photographer to fulfil his obligations. If that does not succeed, Photographer will return any
fees paid by Client and will have no further Liability with respect to this Agreement and Photographer will not be
responsible or liable for any other damages beyond the amount of this Agreement
08. CANCELLATIONS or POSTPONEMENT
8.1 Once Client and Photographer have agreed to time(s) and date(s) for an assignment, Photographer will not
accept other work from any other clients for that time(s) and date(s).
8.2 When Client, its assigns, or employees, postpones or cancels an assignment, or is unable to reschedule said
assignment to a time and date agreeable to Photographer, Client will be responsible for payment of any and all
expenses up to the time of postponement or cancellation, plus:
8.2.1 Thirty percent(30%) of fees for postponement, or cancellation, less than twenty-four hours from the
scheduled time, or
8.2.2 Fifty percent(50%) of fees for postponement or cancellation, after Photographer, has departed for
location
8.3 If the same assignment is rescheduled for a later date will be only with agreement with Photographer, full fee
and any additional expenses will be charged for the actual shooting,
8.4 If the same assignment is rescheduled for a later date and Photographer is not agreed with the dates due to
other bookings or any other circumstances, Photographer will return the amount except the booking fee or 20% of
package price whichever will be minimum and will have no further liability with respect to this Agreement, and
Photographer will not be responsible or liable for any other damages beyond the amount of this Agreement
8.5 Fees for cancellations and postponements will apply irrespective of the reasons for them, specifically including,
but not limited to weather conditions, Act of God, or the fault of a third party.
09. DELIVERY
9.1 The photographer will endeavour to deliver digital negative files as quickly as possible. However, this could take
up to 4-6 weeks during busy periods.
9.2 The photographer will endeavour to deliver complete deliverables as quickly as possible. However, this could
take up to 4-6 months during busy periods.
Deliverables
Processed pictures or Edited Pictures
10.1 After receiving processed pictures, the client needs to inform for any pictures’ re-editing or extra pictures
editing requirement within 7 days from the date of receiving processed pictures.
10.2 Further deliveries will be delayed in case of delayed response from the client.
10.3 Once the final delivery is confirmed and completed, No extra requirements will be served without
payment.
10.4 Photos Selection & Album Printing
(a)Pictures selection for album printing to be completed and shared with us within 1 months from the date of
receiving selection invite through the mail.
(b)After receiving album proofing invite through the mail the client needs to provide feedback for any
modifications in album threads and confirmation for album printing within seven days from the date of album.
(c)We are providing only one-time rework facility in album design processing. Hence modifications in
album threads to be shared completely at once only.
(d) Once the final delivery is confirmed and completed, No extra requirements will be served without
payment.
(e) Client needs to provide feedback on the list of songs shared through mail or his/her choice of
songs within 24hrs of receiving song list else we will be proceeding with same songs in a cinematic film.
(f) After receiving draft cinematic video, the client needs to provide feedback for modifications or
confirmation for final delivery within seven days from the date of receiving the draft cinematic video
(g)We are providing only two times rework facility in cinematic film processing. Hence feedback on
draft cinematic video modifications to be shared carefully.
(h) Extra basic charges will be applicable in case of third time or any further modification requirement
shared in the draft cinematic video.
(i) Extra charges will be applicable as per re-work requirement and increment in the length of video
timeline on the basis of per minute (/min).
(j) In case of no feedback received on draft cinematic video within seven days, the shared draft
cinematic video will be considered for processing final delivery of cinematic film.
Traditional Film:
(a) After receiving full length/traditional wedding film, the client needs to provide feedback for
modifications or confirmation for final delivery within seven days from the date of receiving full
Length/traditional wedding film.
(b) We are providing only one-time rework facility in full length/traditional wedding film processing.
Hence feedback on full length/traditional wedding film modifications to be shared carefully and
completely at once.
(c) Extra basic charges will be applicable in case of second time or any further modification requirement in full length/traditional wedding film.
(d) e-Invitation – e-Invitation link will not be available after fifteen days of the event.
11. TEMPORARY FREEZE OF ASSIGNMENT – If the client(s) stops responding on payment reminders or not able to pay on agreed dates or delays the payment, his project status will be changed from running to temporary frozen until the further response from client’s end.
12. ARCHIVING DIGITAL FILES – 1 While Photographer may choose to archive the image(s), it is the client’s responsibility to properly store and archive the image(s) for the duration of the term of the license. Photographer cannot guarantee the availability of any Image(s) beyond the date of first delivery to Client. If the Client requests copies of previous work from Photographer’s archives there will be a ten percent (photos 25 % & videos 25%) fee for furnishing them to Client. If no archive exists photographer will not be held liable.
13. DIGITAL FILE QUALITY
(a)A photographer is committed to providing high-quality services. Unless otherwise specified, Photographer may deliver and Client agrees to accept, the Image(s) encoded in an industry-standard data format that Photographer may select at a resolution that Photographer determines will be suitable to the subject matter of the image(s) and the reproduction technology and use(s) for which the Image(s) is licensed.
(b) Due to variances in monitor calibrations, software, and computer platforms, digital files may display differently on different monitors. Therefore, neutrals will be set for mathematical neutrality and colour will be adjusted for pleasing tonalities.
14. PRINT QUALITY – The photographer is committed to using high-quality products. However, Client is aware that colour dyes,
toners, inks, and other materials used in photography may fade or discolour over time. As such, Client releases
Photographer and his assigns, contractors, and representatives, from any liability for any claims, damages, or costs,
arising from any fading or discolouration of any photographic prints
15. ELECTRICITY OUTLET AND PLACE FOR EQUIPMENT
5amp/220-230 volts has to be provided at reception ceremony location along with a 4X2-table to set up.
16. ACCEPTANCE OF TERMS
(a)A client may not assign or transfer this Agreement or any rights granted under it. This Agreement binds Client and inures to the benefit of Photographer, as well as their respective principals, employees, agents, affiliates, heirs.
legal representatives, successors, and assigns. Client and its principals, employees, agents, and affiliates, are jointly and severally liable for the performance of all payments and other obligations hereunder.
(b) No amendment or waiver of any items is binding unless set forth in writing and signed by the parties. E-mail and electronic signatures will be considered legal and binding. However, the invoice may reflect, and Client is bound by, Client’s oral authorizations for any additionat Image(s), fees, and expenses, that could not be confirmed in writing due to the immediate proximity of completing the assignment.
(c)If any provision of this Agreement shall be unlawful, void, or for any reason is unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the validity and enforceability of any remaining provisions
(d) In addition to oral and written agreements, use of any Images) by Client will constitute acceptance of all the above terms and conditions.